How to Limit Downtime in a Corporate Office Move

By Julie DeLong, A-1 Freeman Moving Group 

There is no question that your business will encounter a little downtime if you are moving to Little Rock, the question is how to minimize that period. Nowadays, "downtime" describes the moments you are offline and separated from buyers and providers--not the time spent actually moving furnishings and components from one place to another.

You'll find three major factors to restricting your time offline, and whenever you apply the 3 you ought to be in a position to achieve a seamless transition. But here is the secret--you cannot pick two out of three; there is a synchronicity to this method that calls for concentration on each one of the three parts.

Point Person and Preparation

Should you note a single thing from perusing this, it is that you need a single person in charge. And that specific person's primary job is to deal with all the planning and logistics of the move.

Determine a budget for the move and set your point person free to meet and hire a professional office moving company in Little Rock. Listed here are a number of various tasks your internal “concierge” should supervise.

Service providers--everybody from the water delivery person to your telephone provider--must know your move time as fast as possible, as well as any adjustments to the extent of their work. Develop a timetable of when services will be shut down in your old area and when they'll be live in the new one. If at all possible, there's a couple of days overlap to ensure you're covered if there's a snafu with the actual move.

Floor Plan

Get your point person a floor plan of the new space whenever you have any upfit particulars and discuss it with the professional movers in Little Rock. This information will not only help estimate costs (ground floor vs elevator, loading docks, etc.), however allows the staff design the flow of the move-in. A copy of the floor plan truly helps the designers place workstations and other components in front of the move and that in turn shortens the actual loading in the space.

IT Closet

Consider it what you will--IT Closet, Server Room, Hall of Despair and Confusion--the earlier you establish where that place is, your IT staff will be able to prepare for running wires and cables and whatnot.

Presumably, if you're relocating your workplace you're going to be also springing for the most up-to-date in technology. In case you've not upgraded your systems for a while, you are in for a pleasant surprise--that substantial area you needed for all your out of date hardware has shrunk so much that you could merely need a small area committed to the IT equipment.

Now is also a good time to assess your technological accessories--the gear that protects you if something goes wrong. These include your power backups, surge guards, fire extinguishers, and HVAC.


Should you be utilizing the cloud and your team can perform remotely through the move, you may be able to keep proceeding without the need of any online outages. In case that is not your scenario, make sure your moving wizard has each of these details on the radar.

The IT staff ought to have all the wiring and connections for workstations, printers, and telephones checked and ready for action right after the new devices enters in the door. When you are obtaining new components, make sure it's all ready to enable them to hook it up as soon as the desks arrive.

Dealing with All the Particulars

Your concierge handles all the internal details and hands-off details as required to the moving company, providers, and others that need to be informed. This frees up the other staff to stay concentrating on their actual duties as opposed to pondering exactly where they will locate the files. It also helps morale to know that there is one individual handling pretty much everything, and they know where to go to eradicate the speculation that you're doing away with the free coffee drinks.

In short, when you have a method and also the right point person and office moving company in Little Rock utilizing that plan, your business move could be seamless and worry-free.


Request a free quote