Hey, Little Rock: These 8 Office Relocation Faux Pas Can Cost You Plenty

office being prepared for a moveYou have a business to run. And now you have to run it while you’re moving it from one location to another! How do you keep your Little Rock business growing and the profits flowing while your furniture’s going out the door? That’s the essential question of office relocation! Answer it incorrectly, and your productivity and profits will go out the door with the furniture.

At Oil Capitol Relocation, we’ve got a correct answer for you – one that’s predicated on helping you avoid 8 errors that we, as office relocation specialists, find all too typically made:
  1. Not Planning Ahead. When you first know you’ve got to move, that’s when you ought to commence planning for it. Unfortunately, too many businesses launch into their office relocation planning a little too late. Too late for what, you ask? Well, too late for moving companies and other suppliers to create a decent proposal for you, let alone properly deliver the goods and services you purchase from them. It’s best to be mindful of one thing in particular: too little time typically leads to too many blunders. Let the size of your firm and the complexity of your move – i.e., the number of tasks that must be finished before other tasks can be started – guide you in determining how soon is soon enough.
  2. Not Vetting Your Mover Thoroughly. Office relocations are demanding. You need a moving company that’s smart enough to handle office furniture and modular systems, computer systems and networking, office equipment, machinery, and hardware, cabling, phone systems, security systems, building permits, and ... that’s just for openers, make sure they’re legitimate. Look at https://ai.fmcsa.dot.gove/hhg/search.asp to see, first of all, that they’re U.S. Department of Transportation (DOT) licensed and insured, especially for interstate commerce. Check the reviews at bbb.org. to discover if any grievances have been entered against them with the Better Business Bureau. And, if you can, speak with other firms who’ve used them to see how well they satisfied their contractual promises. It’s also worth your while to ask about their moving crews – whether they’re full-time employees or temps, whether they’ve been background checked and drug tested, and whether they adhere to traditional chain-of-custody procedures.
  3. Not Coordinating and Communicating Properly with Your Mover. Your office relocation manager must work with the project manager your moving company has alloted to ensure that your internal team and the moving company’s team aren’t working against each other. Any [[changes in the schedule must be properly conveyed to all those involved, lest one problem engender others and cause all sorts of gaffes and cost overruns.
  4. woman alone in empty officeNot Devoting Enough Internal Staff to Your Move. The complexity of any office relocation fairly stipulates that you call on the help of your own personnel. Pick people in each department who apprehend their department’s needs fully and have access to relevant company records. That may not necessarily be the department head! In truth, you’re often better off asking for the help of veteran but non-managerial staffers, as they’re more likely to submit to your relocation manager’s dictates without argument.
  5. Not Following the Schedule. It’s rarely the case that an office relocation schedule loses speed. Sure, various stages can be held hostage for this or that reason. But what usually happens then is that the schedule gets tightened. And that usually happens because the planning got started too late. And what happens when you try to make up for lost time? More people from your side and the mover’s side are assigned more overtime hours. Everybody starts getting in everybody else’s way. Things get sloppy. Mistakes are made. And who pays for all this? Yep. Better to devise a realistic schedule at the start and follow it.
  6. Not Budgeting Adequately for Your Move. Admittedly, it’s hard for any company that hasn’t experienced a relocation before to know exactly what its move will cost when it’s done. To leave that cost to happenstance, though, or to budget for it inadequately is a huge mistake! At the outset, you have to figure in recurring real-estate costs, soft-dollar expenses for, say, employee relocation and training, capital expenses such as new furniture and office equipment purchases, moving expenses, and consulting expenses for such things perhaps as interior design and engineering. The more of your requirements you explore at the start, the more controllable the expense of your office relocation will be.
  7. Not Having the Right Amount of Coverage. If you’ve picked a professional relocation company of any reputation, the potential for property damage is slim. That said, you should be prepared. Talk with your mover about the coverage options they provide and select the most appropriate for your operations.
  8. Not Taking Care to Back Up Your Data. We needn’t call up horror stories here. Suffice it to say that during your office relocation, your business’s material records are best protected by being backed up digitally, wherever doable. Those that can’t be digitized ought to be deposited securely in a warehouse. And your digital data ought to be backed up in the cloud. As a matter of historical precedence212, losing such data or suffering its damage isn’t an “everyday” phenomenon. But do you really want to risk it? Then, for goodness’ sake, back it up!
A great way to eliminate these kinds of mistakes – or to offset them effectively – is to hire a moving company that has a proven track record of successful office relocations. May we recommend Oil Capitol Relocation right here in Little Rock? Check us out as we suggest above. Then check out our office relocation services and ...
 

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